Removing Old PDF, Word, and Other Documents

  1. First, log in with your eID to your site (this assumes you have sufficient privileges to edit your site).
  2. Click the “File Manager” link (usually at the bottom of the page).  You may alternatively access this area by visiting the Administration area of your site and clicking “File Manager”
  3. Locate the file you wish to delete from within the File Manager.  You may have to drill down into a folder (such as “documents” or “images” to find your file.
  4. At the right of the file’s name are some icons, one of which is Delete.  You can always hover over any of the icons to see a tooltip of what the icon does.
  5. Click the Delete icon; you will be prompted if you really want to delete the file.  Click OK.

 

Replacing Old PDF, Word, and Other Documents

If you want to replace an outdated PDF, Word, or other document within your content management system, here’s how:

Method 1 (doesn’t technically replace the old document, but instead creates a new link, which may be the only method available to a user with inadequate privileges):

  1. First, log in with your eID to your site (this assumes you have sufficient privileges to edit your site).
  2. Once you are at the page to which you want to edit a link to a document, click the “Edit” link on your page.
  3. Now, insert your cursor within the link you wish to change.
  4. Click the link icon in your toolbar to edit the link Edit Link
  5. Finally, follow these directions (beginning with Step #5) to upload / link to your file.  Keep in mind that you will need to upload a file with a unique name (eg, my-doc-032011.doc).

 

Method 2 (may require additional privileges):

  1. First, log in with your eID to your site (this assumes you have sufficient privileges to edit your site).
  2. Click the key icon Key to access your admin menu.
  3. Click “File Manager”
  4. Locate your file by clicking the title of the folder where you stored it (typically, “documents” or “images”). File Manager Link
  5. Once you’ve found your file, check the box next to its name and click the delete button: Delete
  6. Next, before uploading your replacement file, make sure that your file is named EXACTLY as the old file, in order to preserve the link.  Eg, if we were replacing the above file name, we would call our document, “2009 WC – Call for Programs.doc”
  7. Once you’ve confirmed that you are uploading a document with the same name, navigate back to the same folder from which you deleted your original document (again, within the File Manager).
  8. Scroll to the bottom of the File Manager page to see an area where you can upload a new document.
  9. Click the “Browse” button next to the first textbox.
  10. Locate the file you want to upload on your computer and click “Open”, then “Upload”
  11. Voila!  You’ve just replaced your old file with the new!