Adding Users To Your CMS

  1. Log in as an admin to your site.
  2. Click “Member List” (usually at the bottom of your page, or alternatively accessed from the “Administration Menu” (the key icon)
  3. Click “Add New User”
  4. Enter their details in the textboxes, being sure to type in their eName for the User ID.  Note:  Currently all sites we maintain are configured to authorize logins using a person’s eID.  What this means is that, all you need to know in order to add a new user is a person’s eName (NOT their password, since this is checked upon login against CSU’s LDAP server).  To determine someone’s eName (in the event it’s not convenient just to ask them), simply fire up an instance of Outlook, then type their last name in the textbox, “Search Address Books”. Search Address Books.  Double-click on the person in the “Check Names” popup window to see their details.  Within the ensuing popup, under the “General” tab, you should see a textbox called Alias.  In that textbox is the person’s eName most of the time (at other times it might say something like FIRST.M.LAST, which is not an eName – you need to go back and re-search for a different instance of the person in the Search Address Books textbox, or if this fails, contact the user directly, or Steve or Shaun). In any case, the only “downside” to using eIDs to authenticate users is that you cannot have anyone not affiliated with CSU (and who therefore does not have an eID login) manage your website.  Obviously, this is for the most part by design .  Rarely, we would consider granting exceptions to this policy if it was determined that a large portion of users to your site (who would need logins) are not affiliated with CSU.  Please contact either Shaun or Steve for further details.
  5. Click “Create User”
  6. Click the “Role Membership” tab
  7. Select the role you wish to add a user to.  The “Content Administrator” role is a typical role granted to those who you trust to maintain the content on your site.  Or, you may have created a custom role on your site, such as “Staff” that you may want to assign your new user to. For more information on roles and which roles have which privileges, visit http://www.mojoportal.com/rolesandpermissions.aspx
  8. Click “Add user to this role” then “Update User” to commit your changes

 

Giving Existing Users Privileges

  1. Log in as an admin to your site.
  2. Click “Member List” (usually at the bottom of your page, or alternatively accessed from the “Administration Menu” (the key icon)
  3. Find the user in the list (if they aren’t there, then follow the steps at the top of the page to add them).  Please note: if a user already attempted to log into your site, their display name will be their ename (eg, sgeisert instead of Shaun Geisert).  However the individual’s name appears on the list, click the “Manage” link next to their record to change their permissions.
  4. You should see something like the following:Member List
  5. Complete the details above for your user, including their display name and user id.  Note that the user id is their eName.  You do not need to know their password.
  6. Click Role Membership.
    Role Membership
  7. Assuming that all you want to do is to enable your user to edit your site, just make sure they are a part of the Content Administrator role.  If you want to give them special privileges, please contact your resident web developer and he/she can create a new role for you (or approve what you are trying to do ).
  8. Click “Add user to this role” then “Update User” to commit your changes.